|The Procurement Committee of the CAA is working to enhance the success of our member firms’ practices by simplifying and streamlining procurement practices across Alberta’s Public and where applicable, private sector clients.
The committee will be proactive in this regard, but also work to address the concerns our members raise relative to specific RFP’s and procurement practices.Committee Co-chairs: Doug McConnell and Jan Pierzchajlo
Issue: Specialty Consultants
(February 2012) – In the past few months two proposal calls were brought to our attention which included a requirement for the Prime Consultants to directly engage the services of hazardous material consultants. This arrangement was a mandatory requirement within each RFP. The City of Edmonton made this request in their Kennedale Eco Station project, and Alberta Health Services put the same requirement in their conveyance modernization upgrade project.
As with any contract issue, we encourage our member firms to consult with their insurance providers and their legal advisors prior to signing any agreements.
Issue: Model RFP
The committee is reviewing best practices and samples of good quality Requests for Proposal (RFP) to assist them in developing a model document for the use of both member firms and their clients. The final document will be accessible online.
The document is in its earliest draft stage. Our goal is to bring forward a draft to our membership and key clients for their input in September 2011.
Issue: Public sector purchasing practices
Procurement of design services is significantly different from purchasing of products and other types of services, but not all public sector purchasing practices recognize this difference. There is great variation in the manner in which design services are procured. The committee is working to identify the range of approaches, highlight best practices and develop a strategy to encourage public sector clients to either adopt new practices or adapt their existing ones. The goal is increased clarity and more streamlined, consistent, fair practices that ultimately deliver enhanced results for both architect and clients.
The committee is currently reviewing procurement practices with major clients including Alberta Infrastructure, and the Cities of Edmonton and Calgary. We will be meeting in the fall of 2011 with representatives of these key clients to discuss their processes.
We are also looking to reach out to procurement professionals across the industry via their existing associations. More information will be coming on this strategy.
Issue: U of A Best Value procurement model
The University of Alberta is embarking on a new approach to procurement of goods and services using the Best Value model developed by Arizona State University. The first pilot project was the procurement of campus custodial services and the U of A is currently considering applying this model to the Cyclotron project on the university’s Balmoral site. University sources have told us that two additional projects are being considered for application of the Best Value process. Project details may be available as early as this fall.
Click here for more information on the Best Value Process on the Arizona State University website. You will also find a copy of the presentation made at the U of A to industry representatives on June 29th, 2011.
The Procurement Committee will follow the early implementation of this new model as it relates to design and construction services, and report back to our member firms. In addition to participating in any future presentations made by the U of A, we will gather information from our industry colleagues involved in the Cyclotron project.
Issue: VRAES system
Now that the VRAES procurement system (established by Alberta Infrastructure) has been in operation for over a year, the CAA will be looking to provide feedback to Alberta Infrastructure on how this system is working for our member firms.
We have a meeting scheduled with Alberta Infrastructure in the late August 2011.